I make use of the notes field for maintaining details of my ongoing progress and also links to emails and documents that are associated with the project. OmniFocus works well for maintaining my daily list of things to be done (in order) - it’s fair to say that during my working day I pretty much live in the Forecast perspective. One of the things that I love about DevonThink is the fact that it will work with indexes to documents - meaning that I can keep all of my files on the filesystem (rather than ‘within’ DevonThink) but still have all the advantages of management and search that DevonThink brings. The fact that they both sync with a single mouse click or keypress means that the same information is available to me at work or on my laptop when at home or travelling. I’ve found that the combination of OmniFocus for managing my ongoing tasks and DevonThink for maintaining the long-term information about projects has worked well for me for several years. Of course I may not be who can really tell, but the good feeling I get is worth the $40 :) I just “feel” organised, as I do with using OF. EagleFiler search is far faster than spotlight (again I never use this preferring launchbar) but this careful naming and tagging schema tends to make visual search in any one library enough. For example I use a visual hierarchy, “ capitalised and colour coded for top level tags and then sub tags off these, which I show in the file list sorted by tag. Your question did make me do a double take, for me the answer is I think that I just open an archive and it is categorised on screen how I want it, I do not use deeply nested folders, preferring tags, and these can be nested. It also has the usual web clipping features, and can be automated via applescript and templates. by separating them like this the system does not get clogged up (actually I rarely use tags in OSX at all). For example my work in progress library has people tags, my code archive has code related ones. Tags are library specific not system wide. Libraries can be encrypted and password protected, this allows me to store sensitive stuff on the cloud for redundancy while making it secure as possible. Once the conceptual work is done, there are loads of software options from nvalt to devonthink and everything in between (and simpler options like the Finder and a good text editor), but from what you describe I think figuring out the roles of different kinds of notes will be more imprtant than picking a particular implementation.įor me, I use it to archive and search for mail its search is lightening fast and the choice of what you display in record lists is comprehensive (tags date, sender etc etc.) I’d been doing more or less what he describes for years previously, but he does a great job of articulating it clearly. Obviously your needs will vary but it might be useful to conceptually separate project notes from reference notes. Notes related to course readings, in contrast, go to the reading notes linked to BibDesk, because they will have value after the course. Notes specifically related to running the course go in that folder. Every course gets a folder (and an OmniFocus project). My reading notes on journal articles for a project don’t go in the project folder, they go in a file linked to the BibDesk database, because even though they may be important for a particular project, in the longer term I want to be able to refer back to them without remembering what project it was that led me to first read an article. I also have a bibliographic database (in BibDesk) and scripts that let me create a new OmniFocus task linked to a BibDesk item, and a linked file of reading notes on an item. If they’re linked to a specific task, I’ll create an OF note with a file:/// link. Project-related notes go in there, as markdown and/or taskpaper files. I have a folder in the filesystem roughly corresponding to every project. I think it’s going to depend on whether the notes are only valuable for a project, or are emergent from a project but useful elsewhere.
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